Job Overview:
We are seeking a detail-oriented and proactive Administrative Associate to support office administration, employee onboarding, travel logistics, and payroll management. This role plays a key part in supporting the HR and Finance teams and maintaining compliance across various administrative processes.
Key Responsibilities:
- Office Administration:
- Initiate background checks for new US employees as part of the onboarding process.
- Manage employee insurance enrollments and updates, ensuring timely inclusion and removal of benefits as needed.
- Maintain accurate records of employee benefits and insurance changes in collaboration with the HR team.
- Coordinate H1B visa processing, acting as the point of contact between employees and legal teams.
- Employee Travel and Accommodation:
- Coordinate guest house arrangements for employees traveling to the US and compliance with company policies.
- Manage logistics related to travel and accommodations, including flight and hotel bookings.
- Administrative Support:
- Provide administrative assistance to the US team, including managing confidential documents, scheduling meetings, and handling internal communications.
- Assist in the preparation of reports, record-keeping, and ensuring compliance with company policies and regulations.
- Ensure employee data, background check results, and insurance enrollments comply with legal and regulatory standards.
- Payroll Management Assistance:
- Process payroll for US employees, ensuring accuracy and timely submission of payroll data.
- Collaborate with the finance team to reconcile payroll information and resolve any discrepancies.
- Employee Portal Management and Support:
- Serve as the primary liaison for managing employee records on the payroll portal, ensuring data accuracy and timely updates.
- Oversee onboarding and offboarding processes on the portal, handling payroll, benefits, and compliance-related documentation.
- Address employee inquiries regarding the payroll portal and escalate technical issues to the appropriate support teams.
Qualifications:
- Bachelor’s degree
- Proven experience in an administrative or office coordination role
- Strong organizational and multitasking skills with a keen attention to detail.